List Building Effectiveness - How to Write Effective Emails II
Also try to read the emails from the receivers point of view. This will avoid any misunderstandings on the part of the receiver. A proper structural layout is also very important in making your emails effective. Use of short paragraphs, and use of blank lines between the paragraphs should be encouraged. It is always advised to number the points that you are listing in your emails. Do not attach unnecessary attachments along with your emails. Unproductive attachments can be quite frustrating for the receiver.
Using high priority option will not make your emails effective. The option should be used only when required. Otherwise when you really need to use the option, the receiver will not actually pay heed to it thinking it to be your habit of using the option. Also the habit of writing the email in capital should be avoided. When you write in capital, it seems as if you are making an order and not a request to the receiver. This quite annoying and insulting on the part of the receiver.
It is always good to reply a mail instead of writing a new mail. This also plays an important role in making your emails effective. In this way you do not break the message thread. A thread less mail will not provide as much information as a mail that includes the previous threads of information. A thread less mail will leave the receiver frustrating, as he will have to find the previous mail to find the context of conversation in the email.
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